Departing employees

Your last month

Please refer to the Leaving the University page for information regarding your benefits and rights as you leave your employment. If you have questions regarding your benefits continuation, please contact the Core Benefits Consultant Gerald Leapheart II at (919) 962-9684 or gerald_leapheart@unc.edu.

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If you currently have health insurance coverage through UNC, the coverage will end on the last day of the month in which you separate employment. However, the Health Insurance benefit will extend through the following month if the date of separation is on or after the 16th of the month. However, in rare instances when the amount of the last paycheck is insufficient to cover the insurance premiums, your coverage may be terminated early. Please contact the Core Benefits Consultant Gerald Leapheart II at (919) 962-9684 or gerald_leapheart@unc.edu, for more details.

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Unused accumulated sick leave is not paid upon departure. However, it will be reinstated if you return to state employment as a permanent employee regularly scheduled to work 20 hours or more per week within five years of the last date of eligibility to earn leave. Unused accumulated sick leave is reported to the Retirement System (TSERS plan participants only) for additional credit if your retirement effective date is within five years of the termination of your employment.

The rules for the vacation and bonus leave payout vary by the appointment type.

SHRA employees: The maximum vacation leave payout for SHRA employees is 240 hours (pro-rated for part-time employees). The vacation and bonus leave balances are paid in a lump sum that is included in the final University paycheck.

EHRA Non-Faculty: Vacation leave is subject to a maximum payout limit of up to one day for each month worked, minus the total number of days taken during the employment period when the individual have been employed a total of 24 months or less; 240 hours if employed more than 24 months; or 240 hours if the employee is in an EHRA Non-Faculty Tier 1 appointment regardless of length of service. Payout limits are pro-rated for part-time employees. The vacation and bonus leave balances are paid in a lump sum that is included in the final University paycheck.

Faculty: No vacation leave payout. Upon departure, you may elect to donate unused vacation leave to a shared leave bank for UNC employees. Please contact Benefits Services at (919) 962-3071 for assistance. No bonus leave payout.

Your last two weeks

The Exit Interview Program is designed to offer departing employees the opportunity to provide feedback about their work engagement components and overall experience while here at UNC-Chapel Hill. Your input is valuable, and we appreciate the contribution of your thoughts and suggestions.

Staff: To complete the online questionnaire, visit go.unc.edu/exit-non-faculty. You can also schedule a face-to-face exit interview by contacting Employee and Management Relations at (919) 843-3444 or emr@unc.edu.

Faculty: To complete the online questionnaire, visit go.unc.edu/exit-faculty. You can also schedule a face-to-face exit interview by contacting Academic Personnel at (919) 962-1091 or apo@unc.edu.

Please visit the OHR website for additional information about the exit interview program.

Your last week

Please remember to return keys, school-purchased computing devices and any other University property to your supervisor prior to your last day on campus.

If moving, please remember to update your home address information through the Employee Self Service in ConnectCarolina. After your account in ConnectCarolina is deactivated, you will still be able to update the address/contact information, view paystubs and access W-2 forms using Guest ID access.

If you are a foreign national, please complete the Departure Notice and fax, mail or drop it off to the International Student and Scholar Services (ISSS) Office. For information about tax end year reporting, please visit the UNC Finance webpage.

Your last day

Make sure to approve your timecard on the last working day as your TIM account will be deactivated after the appointment ends.

Permanent SHRA employees: If you plan to take any leave between now and your last day, please notify Human Resources Consultant Dina Sikora to make sure your leave balances and payouts are correct. Please also let the HR Consultant know if you are transferring any leave to another state agency. Please note that the UNC Separation Policy requires that all permanent SHRA employees are in work status on their last day of employment (so if you are planning to use vacation leave, please make sure to return to work on your last day).

Please remember to return your parking permit to the UNC Department of Public Safety.

After your last day

The University will mail your “Tax Withholding Statement” (Form W-2) to your home address in February of the year following your termination of employment. Former employees are also able to update their mailing address and access 2015 and onward W-2’s via a guest account (Guest ID) in ConnectCarolina. Please consider opting out of receiving a paper W-2 form to help the University go green while increasing our efficiency.

Your access to the University IT systems will be terminated and your ONYEN disabled the day after your appointment end date. When this occurs, your school network access will be lost, meaning you will not be able to log in to school computers or connect to any network resources. You will lose access to your UNC email address the day after your appointment end date, unless you are faculty or a UNC student.