New employees

Welcome

Welcome to the School of Media and Journalism! We are excited that you are joining the MJ-school team. The information below will help you prepare for a smooth transition into employment with UNC-Chapel Hill.

Please be aware that certain forms and policies are specific to different appointment types. Your employee classification can be found in your welcome email.

BEFORE YOUR FIRST DAY

All UNC employees are required to complete section 1 of an electronic I-9 (employment eligibility verification) form on or before your first day of work. You will receive an email invitation to complete section 1 prior to your start date. Please make sure to complete section 1 of your I-9 form as soon as possible.

Your HR Consultant will provide you with a Personal Identification Number (PID). Use your PID to establish an ONYEN which serves as your email alias (ONYEN@email.unc.edu) as well as your username for most campus systems.

  • New employees with no prior affiliation with UNC: Please visit its.unc.edu/onyen-services and select “Create or Manage ONYEN” to create your ONYEN and password.
  • New employees with a prior affiliation with UNC (either as a student or former employee): Please reactivate your previous ONYEN and UNC email address by contacting the UNC ITS Service Desk. If you are calling the ITS Service Desk at (919) 962-HELP (4357), please select option 1.
  • Current UNC students or employees transferring from another UNC- department: Your ONYEN will remain unchanged.

Sign up for the UNC email service using the ITS Self Service Tool at selfservice.unc.edu. Select “Email Sign-Up” from the menu on the left after logging in.

Visit its.unc.edu/services/email-and-calendar for campus information on email and calendar, including setting up an alias email address.

For users assigned a school computer that requires an ONYEN and password to sign into the MJ-school domain: Your email and calendar will be automatically configured in Outlook on your first sign in once your email is active.

For users who have computers that do not sign into the MJ-school domain: You can use heelmail.unc.edu to access your email online. You can also download the Microsoft Office Suite (which includes Outlook) from office.unc.edu.

When you log in to your new UNC email for the first time, you will be prompted to set up 2-Step Verification before you can access the service. Please visit the ITS website for more information about 2-Step Verification and how to use it.

To keep sensitive information (like social security numbers) safe, the University is using a security method that asks you to prove that “you are you” before accessing sensitive information. This method is called “2-Step Verification” or “DUO.” To get started, visit onyen.unc.edu and click on “2-Step Verification for Duo.” You will need your PID and cell phone to complete registration.

Before accessing the University systems, you are required to agree to the Terms of Use Policy:

  • Log in to ConnectCarolina with your ONYEN and password.
  • Click on the small “compass” sign in the top right corner of the screen.
  • In the vertical navigation bar, select the “Terms of Use Policy”.
  • After you review the policy, check the box to certify that you have read and agree to the Terms of Use and then click the “Confirm” button.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Complete FERPA training to access the faculty center in ConnectCarolina. Once you have passed the FERPA test, please email Sharon Jones and include your name and PID number.

All University employees (with the exception of temporary EHRA Non-Faculty and temporary Faculty) are required to track their hours worked and/or leave taken in the Time and Information Management (TIM) System.

Please make sure to learn about how to use TIM prior to your appointment start date:

Remember to approve your timecard at the end of each bi-weekly pay period (SHRA) or at the end of each month (EHRA). If you miss a time punch or need to make changes to your timecard, please contact your supervisor / TIM approver.

The University provides eligible employees with access to a comprehensive benefit package as well as other programs, resources, policies and practices that integrate work / life strategies.

 

LEARN MORE

 

 

Employees who wish to park on campus must obtain a parking permit and pay the associated fee(s). To review parking options and costs, please visit the UNC Parking and Transportation and Weeknight Parking Program pages.

The school has spaces allocated in various lots across campus for permanent employees. Please contact Human Resources Consultant Dina Sikora to inquire about available parking permit options.

The UNC website has links to a campus map, dining facilities on campus and many other resources. You can search by topic, department or other areas of interest.

In addition, The Daily Tar Heel and The Gazette are great ways to learn more about UNC and other local activities and events.

For employees new to the Chapel Hill area, there are many things to do and see outside of working hours. Follow the link below for resources on services and businesses in the local area.

 

LEARN MORE

 

 

Please reach out directly to your supervisor to confirm the schedule for your first day of work.

The School of Media and Journalism is a professional environment, and attire should be neat and professional. Please check with your supervisor about the dress code for your role.

Sakai is an educational software platform where your students can submit assignments, you can send class-wide emails, have discussion boards, post readings and videos and keep an online grade book. Our online classes use this interface for everything they do: all assignments and communications go through Sakai. However, if you are teaching an in-person class, it’s up to you whether you want to physically collect assignments during class time, or digitally collect them through the class site.

To access Sakai, visit sakai.unc.edu/welcome and log in with your ONYEN and password. Click the Sites waffle in the upper righthand corner; you should see your class number listed. Once you are in your class site, you can begin posting content for your students.

The Sakai Welcome page has links to tutorials and FAQs that can also be very helpful.

If your class site is listed, and you still are not able to access the features you’re looking for, contact ITS at (919) 962-HELP, or submit an online ticket at help.unc.edu.

The UNC-Chapel Hill Faculty Council approved a resolution that requires each course offered for credit to have a syllabus. The syllabus must be given to students either electronically or physically on the first day of class. We as a department must display all syllabuses for the semester and keep them for a minimum of four years. More information about the resolution and what needs to be included in your syllabus can be found online.

Please upload your syllabus to the MJ Faculty group on Sakai. You will not be able to view the MJ Faculty group until you have a UNC email address. The MJ-school will collect all syllabuses from Sakai and post it to the Park Library website for you and your students to reference.

If your class requires a textbook, please email George Morgan (gfmorgan@store.unc.edu) in the Student Stores. Include your class number, approximate enrollment and the textbook name, edition and author(s).

YOUR FIRST DAY

All UNC employees are required to complete section 1 of an electronic I-9 (employment eligibility verification) form on or before your first day of work. You will receive an email invitation to complete section 1 prior to your start date. Please make sure to complete section 1 of your I-9 form as soon as possible.

Your HR Consultant will provide you with a Personal Identification Number (PID). Use your PID to establish an ONYEN which serves as your email alias (ONYEN@email.unc.edu) as well as your username for most campus systems.

  • New employees with no prior affiliation with UNC: Please visit its.unc.edu/onyen-services and select “Create or Manage ONYEN” to create your ONYEN and password.
  • New employees with a prior affiliation with UNC (either as a student or former employee): Please reactivate your previous ONYEN and UNC email address by contacting the UNC ITS Service Desk. If you are calling the ITS Service Desk at (919) 962-HELP (4357), please select option 1.
  • Current UNC students or employees transferring from another UNC- department: Your ONYEN will remain unchanged.

Sign up for the UNC email service using the ITS Self Service Tool at selfservice.unc.edu. Select “Email Sign-Up” from the menu on the left after logging in.

Visit its.unc.edu/services/email-and-calendar for campus information on email and calendar, including setting up an alias email address.

For users assigned a school computer that requires an ONYEN and password to sign into the MJ-school domain: Your email and calendar will be automatically configured in Outlook on your first sign in once your email is active.

For users who have computers that do not sign into the MJ-school domain: You can use heelmail.unc.edu to access your email online. You can also download the Microsoft Office Suite (which includes Outlook) from office.unc.edu.

When you log in to your new UNC email for the first time, you will be prompted to set up 2-Step Verification before you can access the service. Please visit the ITS website for more information about 2-Step Verification and how to use it.

To keep sensitive information (like social security numbers) safe, the University is using a security method that asks you to prove that “you are you” before accessing sensitive information. This method is called “2-Step Verification” or “DUO.” To get started, visit onyen.unc.edu and click on “2-Step Verification for Duo.” You will need your PID and cell phone to complete registration.

Before accessing the University systems, you are required to agree to the Terms of Use Policy:

  • Log in to ConnectCarolina with your ONYEN and password.
  • Click on the small “compass” sign in the top right corner of the screen.
  • In the vertical navigation bar, select the “Terms of Use Policy”.
  • After you review the policy, check the box to certify that you have read and agree to the Terms of Use and then click the “Confirm” button.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Complete FERPA training to access the faculty center in ConnectCarolina. Once you have passed the FERPA test, please email Sharon Jones and include your name and PID number.

All University employees (with the exception of temporary EHRA Non-Faculty and temporary Faculty) are required to track their hours worked and/or leave taken in the Time and Information Management (TIM) System.

Please make sure to learn about how to use TIM prior to your appointment start date:

Remember to approve your timecard at the end of each bi-weekly pay period (SHRA) or at the end of each month (EHRA). If you miss a time punch or need to make changes to your timecard, please contact your supervisor / TIM approver.

The University provides eligible employees with access to a comprehensive benefit package as well as other programs, resources, policies and practices that integrate work / life strategies.

 

LEARN MORE

 

 

Employees who wish to park on campus must obtain a parking permit and pay the associated fee(s). To review parking options and costs, please visit the UNC Parking and Transportation and Weeknight Parking Program pages.

The school has spaces allocated in various lots across campus for permanent employees. Please contact Human Resources Consultant Dina Sikora to inquire about available parking permit options.

The UNC website has links to a campus map, dining facilities on campus and many other resources. You can search by topic, department or other areas of interest.

In addition, The Daily Tar Heel and The Gazette are great ways to learn more about UNC and other local activities and events.

For employees new to the Chapel Hill area, there are many things to do and see outside of working hours. Follow the link below for resources on services and businesses in the local area.

 

LEARN MORE

 

 

Please reach out directly to your supervisor to confirm the schedule for your first day of work.

The School of Media and Journalism is a professional environment, and attire should be neat and professional. Please check with your supervisor about the dress code for your role.

Sakai is an educational software platform where your students can submit assignments, you can send class-wide emails, have discussion boards, post readings and videos and keep an online grade book. Our online classes use this interface for everything they do: all assignments and communications go through Sakai. However, if you are teaching an in-person class, it’s up to you whether you want to physically collect assignments during class time, or digitally collect them through the class site.

To access Sakai, visit sakai.unc.edu/welcome and log in with your ONYEN and password. Click the Sites waffle in the upper righthand corner; you should see your class number listed. Once you are in your class site, you can begin posting content for your students.

The Sakai Welcome page has links to tutorials and FAQs that can also be very helpful.

If your class site is listed, and you still are not able to access the features you’re looking for, contact ITS at (919) 962-HELP, or submit an online ticket at help.unc.edu.

The UNC-Chapel Hill Faculty Council approved a resolution that requires each course offered for credit to have a syllabus. The syllabus must be given to students either electronically or physically on the first day of class. We as a department must display all syllabuses for the semester and keep them for a minimum of four years. More information about the resolution and what needs to be included in your syllabus can be found online. Please upload your syllabus to the MJ Faculty group on Sakai. You will not be able to view the MJ Faculty group until you have a UNC email address. The MJ-school will collect all syllabuses from Sakai and post it to the Park Library website for you and your students to reference.

YOUR FIRST WEEK

To access the timekeeping system (TIM), view your paystubs, make changes to your direct deposit and tax forms, update personal information and enroll in the Office of Human Resources trainings, log in to ConnectCarolina and click on the Self Service menu.

Check your UNC directory entry for accuracy and make sure to update your business address and phone number through the Employee Self Service in ConnectCarolina. Please note that you can make your home address and telephone number public or private.

Complete the School of Media and Journalism directory update form. The form is used to create a directory profile page for new employees and/or update directory profile pages for current employees. View current employee profiles at mj.unc.edu/directory. This form does not accept file uploads, so any CVs, resumes, headshots or other relevant files must be emailed separately to Director of Communications Kyle York.

 

SUBMIT THE FORM

 

 

To set up the voicemail for your work phone, please contact the UNC ITS Service Desk. If you are calling the ITS Service Desk at (919) 962-HELP (4357), please select option 1.

Access to the building and to our multimedia labs must be requested and can take up to three (3) business days to be processed. Please visit mj.unc.edu/internal-resources/current-employees/businessfacilities for information on Carroll Hall building access.

Please fill out the form below to request access to an MJ-school server (Files, SecNAS, Storage, etc.).

If requesting access for SecNAS or any folder with sensitive information, only the Data Steward (the individual responsible for safe guarding the data) is able to request access. As a best practice, the Data Steward should make all requests for access to any storage point managed by MJ IT.

 

SUBMIT THE FORM

 


**NOTE: Only instructors can submit this form for student access to files.mj.unc.edu.

This form submits your request to the MJ IT team, who will respond within 72 hours.

SHRA employees are paid biweekly (every other Friday) and EHRA employees are paid monthly (usually the last business day of the month). For information on when you will be paid, please refer to the UNC Employee Calendar and the Payroll Services website to find the appropriate pay schedule.

All University employees are paid via direct deposit. Please make sure to set up your direct deposit before your first pay day. You can also set up multiple accounts for direct deposit.

All UNC employees are required to complete W-4 and NC-4 tax forms through Self Service In ConnectCarolina.

Please be aware that the following employee types are not able to utilize the online NC-4 tax form:

  • Non-resident aliens:
    Complete the NC4-NRA form and mail it directly to UNC Payroll Services (Campus Box 1260, 104 Airport Drive, Suite 3600, Chapel Hill, NC 27599-1260).
  • Employees residing / working in another state: 
    a) complete the Notice of Employee Working Outside of North Carolina form and email a PDF copy to your HR Consultant;
    b) complete a Withholding Allowance Certificate for your state and mail it directly to UNC Payroll Services. To find the state form, search for the state + “withholding certificate” (e.g. “NY withholding certificate”).

Each January, the University produces and distributes the paper W-2 (Wage and Tax Statement) forms to all employees. In addition, employees can view and download current and past copies of their W-2 forms via Self Service in ConnectCarolina.

Please consider opting out of receiving a paper W-2 form to help the University go green and increase our efficiency.

The University is required to collect employee gender, ethnicity, race, veteran, and disability information to comply with federal laws, executive orders, and applicable state laws and regulations.

You can provide voluntary self-identification information online through Self Service in ConnectCarolina.

YOUR FIRST MONTH

Consult the UNC Glossary: Useful Acronyms, Words and Phrases to learn many of the Carolina-specific acronyms, words and phrases that you will want to know as a UNC-Chapel Hill employee.

Permanent Employees have 30 days following their start date to enroll in health and NCFlex benefits. Please make sure to make your selections as soon as possible. You can also contact the Benefits Services directly at benefits@unc.edu or (919) 962-3071.

 

LEARN MORE

 

 

Temporary employees are not eligible for University benefits (health insurance, paid time off, holiday leave). However, temporary employees working 30 or more hours a week are eligible to participate in a High Deductible Health Plan through the State of North Carolina Health Plan. Forms to elect / decline coverage are located on the University’s Benefits Forms site.

You can verify your payroll deductions by viewing an electronic paystub through Employee Self Service in ConnectCarolina.

All University employees are required to complete mandatory trainings:

During your first 30 days, please meet with your supervisor to discuss your work goals and performance expectations. Your supervisor should also provide you with a copy of your job description.

You are required apply for a Social Security Number (SSN) within 90 days of hire. The nearest SSN Administration office is in Durham, North Carolina, and the typical turnaround time is 14 days. Once you receive your SSN card, please be sure to present your card to Human Resources Consultant Dina Sikora in 77 Carroll Hall.

 

LEARN MORE

 

If your country has a tax treaty with the United States, you are eligible for tax exemption. You will receive an email invitation from Payroll Services to make an appointment to sign Form 8233 in order for your NRA’s tax status to be changed.

YOUR FIRST 60 DAYS

Permanent employees have 60 days following your start day to set up your retirement plan. Please visit new.unc.edu/unc-benefits for additional information.

Temporary employees are eligible to optionally participate in the University’s supplemental 403(b) retirement savings programs, but this program does not include any University contributions.